Information available to Prospects Influential as a result of visiting this Website or the sending of additional e-mail messages or completing surveys and questionnaires, will not be sold, rented or distributed in any way. This Website and communications that result from its use are for the sole express purpose of exchanging information with Prospects Influential, who will respond to inquiries regarding products or services and may from time to time send information about these products and services to those who have made inquiries.
Prospects Influential (PI) is committed to keeping personal information accurate, confidential, secure and private. Our Corporate Privacy Code builds on this commitment.
This Corporate Privacy Code provides guidelines that PI uses to protect the privacy of personal information, regardless of how the information is collected or stored.
The Corporate Privacy Code consists of ten principles:
- Principle 1 – Accountability
- Principle 2 – Identifying Purposes for which Personal Information is Collected
- Principle 3 – Getting Consent
- Principle 4 – Limits on Collecting Personal Information
- Principle 5 – Limits for Using, Disclosing, and Keeping Personal Information
- Principle 6 – Keeping Personal Information Accurate
- Principle 7 – Safeguarding Personal Information
- Principle 8 – Making Information About Policies and Procedures Available
- Principle 9 – Individual Access to Personal Information
- Principle 10 – Handling Complaints and Questions
PI‘s Privacy Code is based on the Canadian Standards Association (CSA) Model Code for the Protection of Personal Information (CAN/CSA-Q830-96).
As part of our mandate, PI will continue to review its Privacy Code every two years to ensure it is relevant and up-to-date.
The Ten Privacy Principles
PI has established policies and procedures to comply with the Privacy Code.
PI recognizes that it is responsible for personal information in its possession or custody, including information that has been transferred to a third party for processing.
PI abides by the provisions of the Federal and any Provincial privacy laws, and assumes responsibility for doing so.
2. Identifying Purposes
As an agent involved in the transfer, rental, sale or exchange of direct response lists and other media, PI makes all reasonable efforts to ensure that list and other media owners specify the nature of the intended use of the data at or before the time the
information is collected.
PI makes all reasonable efforts to ensure that organizations providing personal information to us or to our clients have obtained consent from the consumer before disclosing this personal information.
PI ensures that all list and other media owners have provided their consumers with a meaningful opportunity to decline to have their name or other information used for any further marketing purposes by a third party.
4. Limiting Collection
As an agent involved in the transfer, rental, sale or exchange of direct response lists and other media, PI makes all reasonable efforts to ensure that list and other media owners limit the collection of the personal information on their lists to that which is necessary for the intended use as identified under Principle 2, Identifying Purposes.
5. Limiting Use, Disclosure, and Retention
As an agent involved in the transfer, rental, sale or exchange of direct response lists and other media PI agrees to keep personal information only as long as necessary for the identified purposes.
As an agent involved in the transfer, rental, sale or exchange of direct response lists and other media, PI defers to the obligation of marketers to keep personal information on consumers as up-to-date as possible for the defined need.
As an agent involved in the transfer, rental, sale or exchange of direct response lists and other media, PI takes responsibility for the protection of list data. As appropriate, divisions within PI have individually developed.
This includes, but is not limited to, restricting physical access to data, organizational restrictions through security clearances on a “need-to-know” basis, and technological measures such as passwords and encryption. Care is also used in the disposal or destruction of personal information so as to prevent unauthorized parties from gaining access to this information.
PI is open and forthcoming about the policies and procedures it uses to manage personal information. Consumers have ready access to information about these policies and procedures. PI makes every effort to ensure that the consumer easily understands personal information handling practices and procedures.
9. Individual Access
PI will work with consumers, list and other media owners to fulfill the right of the consumer to know of the existence, use and disclosure of his or her.
The consumer must recognize that they are required to provide PI with sufficient personal information that will allow us to determine whether we do hold a personal information file pertaining to them. The provision of this information shall not be used for any other purpose.
10. Challenging Compliance
Consumers may challenge PI compliance with its own privacy code. PI has policies and procedures in place to receive, investigate and respond to consumers’ complaints and inquiries.